An Administrative Assistant performs intermediate skilled administrative support to Engineering & Public Works staff, receiving and processing incoming calls and visitors, preparing and maintaining manual and computerized files and records, preparing reports, and related work as apparent or assigned. This position requires frequent interaction by phone with public. Professional customer service skills are required.
Essential Functions:
We offer: An excellent benefits package including health, dental and vision insurance, life insurance, retirement pension with Tennessee Consolidated Retirement System, Section 457 plan, Roth IRA, and 24-hour access to our onsite fully equipped fitness center.
A City of Maryville employment application is required for consideration. An electronic application is available on our website, www.maryvillegov.com/jobs.
Essential Functions:
- Receives incoming calls; provides information; forwards calls and directs visitors to appropriate party; assists staff with the completion of standardized records or documents.
- Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system; assists with budget preparation.
- Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; answers routine correspondence independently.
- Assists in the coordination and preparation of periodic, special and other reports; collects information from a variety of sources and compiles data.
- Sorts, indexes and maintains various files and records.
- Makes and maintains schedules; maintains calendars; schedules facility use; handles conference and event registrations and reservations.
- Prepares and maintains a variety of office files, accounts and other records; prepares statistical and financial reports; assists with processing budget information.
- Enters work orders and logs information into a variety of spreadsheets.
- Prepares and disseminates committee packets and supporting data; notifies media of meetings as required.
- Receives, sorts, processes and distributes incoming and outgoing mail; assists with large mailings.
- Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.
- Performs specialized departmental tasks and duties as assigned.
We offer: An excellent benefits package including health, dental and vision insurance, life insurance, retirement pension with Tennessee Consolidated Retirement System, Section 457 plan, Roth IRA, and 24-hour access to our onsite fully equipped fitness center.
A City of Maryville employment application is required for consideration. An electronic application is available on our website, www.maryvillegov.com/jobs.
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